Ensuring all I-9 forms are compliant when onboarding a new hire can be an excruciating task. However, maintaining compliance is necessary, otherwise it can lead to hefty fines. According to the Associated Press, the U.S. Immigration and Customs Enforcement (ICE) fines have skyrocketed to over $10 million. ICE also issued over 3,000 Notices of Inspection (NOI) in FY 2012.
What industries does ICE target? Primarily restaurants, retail, and hospitality due to high turnover rates, hourly workforce wages, and hiring a large number of immigrants, as well as high school diploma or below – educated employees. If I-9 forms are not completed accurately, it may result in a fine of $110 to $1,100 per employee, depending on the percentage of non-compliant or missing forms. ICE also has the right to increase or decrease fines based on employer size, good faith of employer, and violation type.
Here are just a few examples of businesses that have been fined by ICE these past few years. In California, a small Mexican restaurant, La Hacienda Mexican Cafe was fined more than $22,400 for not completing I-9 forms for 24 of their employees. In Maryland, Tandoori Nights who maintains around 39 employees, faced a hefty fine of $90,508 based on 10 non-compliant forms. In Colorado, Empire Dairy received a fine of $49,500 based on 62 non-compliant forms, with a total of 76 employees.
As you can see, these fines can be detrimental to your business. So, how do you avoid fines? Here are 8 ways to reduce your risk of I-9 non-compliance.
- Make sure all employees complete the form I-9.
- Review and make sure all sections of the form have been completed properly.
- Ensure section 1 is completed by employee no later than the first day of employment.
- Complete section 2 within three business days thereafter.
- Examine documents provided by employee validating their identity, and record the information on the form I-9.
- Use E-Verify to ensure legal workforce.
- File and retain form I-9 for three years from the date of hire or one year from the date of termination, whichever is later.
- Use a secure, online onboarding system such as GoHire, which ensures completion of form I-9, provides the option of E-Verify, and stores all forms virtually.
Being compliant is important and should be taken seriously. Paperless onboarding your employees with a system like GoHire provides the security of form I-9 completions and proper storage of forms so that maintaining compliance is stress-free. Take the next step at ensuring compliance so you don’t get frozen by ICE. Go paperless and onboard online with GoHire!
Disclaimer: The content of this post does not constitute direct legal advice and is designed for informational purposes only. Information provided through this website should never replace the need for involving informed counsel on your employment and immigration issues. To learn more about I-9 compliance, go to http://www.uscis.gov.
Jodi Sabol | Marketing Consultant | Red Book Connect
Posted in Better Managers, Compliance Management, Employees, GoHire, Human Resources, Jodi Sabol, Paperless hiring, Red Book Connect, Restaurant Management Best Practices
Tagged E-Verify, form I-9, GoHire, I-9 compliance, ICE, NOI, paperless hiring, paperless onboarding, Red Book Connect
Hiring new employees can be complex and time-consuming. Best practices can help, but you need a new employee as quickly as possible. You need the paperless advantage.
Understanding the Problem
When hiring a new employee, you wade through applications and resumes. You interview a few candidates who seem like they’d fit the needs of your restaurant. You make an offer. Now, you have to get your new employee onboard. It’s a tedious, paper-consuming process that takes hours away from your many other duties. It doesn’t have to be that way.
A variety of “best practices” can help you streamline your hiring. Forbes’ Gauri Sharma offers up these suggestions:
- Network to identify possible employees.
- Look for the traits that make your employees successful.
- Test how candidates respond to a simulated day-to-day task.
- Pay attention to candidates’ communications skills.
- Inform candidates about the current challenges your restaurant is facing.
- Select members of your team to help you vet prospective employees.
- Create a hiring agenda to streamline the hiring process.
- Always check the candidates’ references before making an offer.
- Be upfront with “leap-of-faith candidates,” so they know what you expect of them.
Inc.’s Christine Lagorio-Chafkin says, “Even if you don’t have an HR department, having solid human-resources policies is essential from day one.” You need company policies and procedures. You need face-time with new hires. You need to provide thorough instructions to get them up to speed. Of course, when you’re a busy manager running a restaurant you want to place new staff as quickly as possible. Best practices are probably the last thing on your mind. What you really need is a solution.
The Red Book Connect Solution
Red Book Connect offers real, cloud-based solutions to your management problems, including hiring and onboarding, which gives you the paperless advantage and so much more! Our solution empowers you to:
- Post your advertisement to hundreds of job boards with one click,
- Create a branded career-site for your restaurant,
- Rank applicants based on specific criteria,
- Comply with HR laws and regulations,
- Screen the backgrounds of applicants,
- Fill out tax forms online and more.
By using Red Book Connect’s solution, you can:
- Make better informed hiring decisions,
- Hire more qualified applicants,
- Reduce hiring costs by as much as 60%,
- Automate tedious, time-consuming tasks, and
- Organize and simplify your hiring processes.
If you want to see for yourself what our hiring solution can do, you need to watch this quick testimonial. Then, request a free demo! If you really want to streamline your hiring process, ask about the three-in-one solution.
Posted in Better Managers, management solutions, management tools, Paperless hiring, Red Book Connect, Restaurant Management Best Practices
Tagged Cloud computing, Human resources, paperless hiring, Paperless office, paperless onboarding, paperless recruitment, Recruitment, Red Book Connect, Restaurant, restaurant management best practices