Part 1: Priority/Time Management

Better Managers Use Priority Management to Get Ahead

For managers across the board, understanding what makes an effective manager vs. a non-effective manager is the key to unlocking greater success. The bottom line is that managers do things differently. And this is where operations that need consistency across daily front line actions suffer. The more effective a manager is as at organizing their daily tasks, the more profitable and productive their location(s) will be. With that in mind, here are some important tips on how to get to that universal level of organization and consistency across all your daily actions. Priority management is the sweet spot to get you there.

A manager’s day is made up of three primary sections: key performance indicators or KPIs, standard or compliance tasks and interrupters or unforeseen events. The more successful managers are able to structure their days within these sections to obtain better results.

For most of you, the term ‘time management’ may ring some bells. Pulling almost 230 million hits per search in Google, you could spend days, even weeks, trying to find worthwhile time management information. But that just adds up to wasted time, and that is the opposite of what you are trying to do. Managing your time alone is meaningless unless it is for a targeted purpose. Better managers not only get this, they leverage it through the use of systematic priority management techniques that they build into their day.

Priority Management is defined as organizing daily tasks by the higher quality activities that align with the primary business objectives. These tasks are then set into an orchestrated, timely course to reach specific goals.

3 Critical Priority Management Actions Include

  1. Time allocation of the importance of tasks. Literally stop and take a minute to align your daily schedule with the best overall goals for the organization.
  2. Chart a course for your day. Identify the end goal and put it in your sights. Keep it there by aligning daily actions to it. (Targeted Focus + Action Alignment = Results)
  3. Assign the resources you need to succeed. Delegate and empower those around you to help achieve your goals. Define your expectations clearly and monitor them.

3 Pitfalls to Watch Out For

  • Too much on your plate sets you up for failure—things are bound to fall off.
  • Reactive activities keep you spinning in circles—prescribed plans get you where you want to be.
  • Ignore the clutter of unimportant tasks. Too often, managers fall victim to information overload, or the barrage of useless or unimportant information they get sucked into sifting through each day. Do not fall into this trap. Do not multitask. It is a detractor to your ultimate success.

As a manager, it is your role to drive your destiny through purposeful actions. “Destiny is not a matter of chance; it is a matter of choice. It is not a thing to be waited for; it is a thing to be achieved.” – Jeremy Kitson

So for the sake of good priority management, utilize these tips and a daily planning tool to help you achieve the streamlined organization every manager needs to excel. You will enjoy your days more and feel more accomplished when you look back to reflect on your achievements.

Listen to our FREE webinar on Priority Management here.

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